Founded in 1993, the Magazine Association of BC (MagsBC) is a not-for-profit organization based in Vancouver that offers programs and services to fifty member magazine publishers and professionals across BC and advocates for and supports the BC magazine industry as a whole.
Our Commitment to Inclusivity
At the Magazine Association of BC, we respect that each of us is unique. We are committed to fostering an environment that is equitable, diverse, inclusive, and accessible, where everyone we work with feels valued, respected, and supported.
Find out about our work here: https://magsbc.com/about/commitment-to-inclusivity/
Who We Are Looking For
We are seeking a self-motivated, engaged, flexible, and focused individual who will work an average of 32 hours per week on a one-year contract with our executive director to deliver four grant-funded projects supported by the Canada Periodical Fund and Creative BC and provide support for the association’s other activities.
This is a challenging position requiring a consistent striving for excellence and growth, a keen interest in and appreciation of magazines, and a dedication to “getting it done”.
As the project coordinator will be part of a small team, which includes an administrative/SEO assistant, a bookkeeper, and a variety of other contractors and volunteers, the coordinator’s input, organization skills, project planning, collegiality, and innovative thinking will be heavily relied upon.
The Magazine Association of BC is committed to greater inclusivity, diversity, equity, and accountability in our industry and our association. As such, if you believe that you are qualified, please apply. If you require an accommodation for our recruitment process (including, but not limited to alternate formats for materials, accessibility, or other) please let us know and we will work with you to meet your needs.
This is a one-year contract position with the possibility of a second contract after that date depending on the funding available at that time.
Skills, Education and Experience
Required Skills & Experience
- Advanced English writing, reading, editing, and communication skills and experience
- Intermediate to advanced people, project planning and organizational skills, and experience
- Technical knowledge:
- Intermediate to advanced: MS Office, especially Word, Excel, PowerPoint
- Basic to intermediate: Adobe Creative Cloud, Zoom, website updates and edits
- Basic: using and posting news, images, and/or promotions either on company or organization websites, social media such as Facebook, Twitter, Instagram, and LinkedIn, or as Google or Facebook ad campaigns
- Basic to intermediate:
- Financial planning and tracking
- Administrative support and management
Assets – Skills, Experience, or Training
- Any of the required skills and experience above at a higher level
- Advocacy and government relations
- Degree or diploma in a relevant discipline
- Event planning
- Freelance work
- Grant writing and reporting
- Layout and design
- Magazine publishing or a related field
- Promotion and marketing
- Radio broadcasting and/or podcasting
- Sector or institutional research
- Strategic or business planning
- Website development
- FileMaker Pro
Under the direction and assistance of the executive director, the project coordinator will work on the following projects:
- Professional development: webinars, workshops, discussions, and intensives throughout the year, possibly one or more in-person if the pandemic allows
- Read BC Magazines promotional campaign
- Internship Subsidy Program: for interns hired by member magazines
- Magazine Coach Program: to assist with consultations between member magazines and experts.
- Setting up, requesting, tracking, and following up on what is needed for each project
- Liaising with speakers, contractors, writers, marketers, and others involved in projects.
- Promoting, tracking, and reporting on various events, news, programs, content, sponsors, and the like via website news blog, social media, newsletters, emails to other associations, etc.
- Checking in weekly/biweekly with all contractors and any members about progress, support needed, new assignments, scheduling, etc., and sharing this information with the executive director for possible follow-up.
- Identifying, collecting, documenting, and summarizing information, deliverables, and metrics on projects for interim and final reports to funders: feedback from and attendance at all events, progress, materials generated, funding acknowledgments, etc.
- Checking in daily with the executive director for the first few months, then meeting weekly and as-needed informally thereafter, to receive training, orientation, and support, get feedback on work done and suggestions for improvement, report progress, and give input on above projects, draft project reports, etc.
- Documenting work done and related expenses in Harvest daily, assigning to project or operating accounts, and invoicing twice monthly, keeping as much as possible to the budgets, and alerting the executive director if any problems.
- Tracking, entering, coding, and filing project income and expenses and alerting the executive director if there are significant variances from the budget.
- Assisting with:
- Requests for proposals and decisions on successful proposals
- Possible partnerships or sponsorships with other associations, companies, post-secondary institutions, and other organizations
- Financials: tracking, reconciliations, invoicing, etc.
- Liaison and meetings with contractors and companies hired for projects
- Administration and office work, in cooperation with the part-time administrative/SEO assistant, including taking notes at meetings, distributing agendas, making copies of financial documents for project files, etc.
- Funding applications
- Interim and final reports to funders
- Making transcriptions and editing closed captioning for select training videos.
- At the end of the year, the individual will have gained valuable experience and skills development in a wide variety of areas that they can then use to their competitive advantage when looking for other work.
- The individual will also have had opportunities to nurture working relationships with magazine professionals and contractors that may help them find work in this industry or a related field.
- The one-year contract will end in late- to the end of June 2022 with the possibility of extension with a new funding agreement.
- The project coordinator will work an average of 32 hours per week, though hours may vary a little from week to week. Some evening hours may be required.
- The coordinator is scheduled for about 2 weeks of unpaid leave in August and another 2 during the holiday break, though this time off is negotiable and dependent on what needs to be done.
- We are respecting all COVID 19 protocols, including working from home for anything other than essential work, practicing social distancing, consistently using masks when working in indoor public spaces, and handwashing/disinfecting.
Therefore, the project coordinator will work remotely until it’s safe to congregate again, then there will be some work done at the association home office (which has a cat), at public spaces such as libraries, cafés, community centres, and the like for meetings, and occasionally at member worksites or homes.
- The executive director and project coordinator between them will discuss and decide what work and meeting schedules fit each best.
- The contractor must have their own dedicated computer, printer, desk, workspace, and file and supplies storage. This workspace will be checked by the association to make sure it is safe and configured properly ergonomically.
- The Magazine Association of BC reserves the right to cancel the contract if the executive director and board president feel the contractor is performing poorly or submitting substandard work despite support and training or is just not a good fit for the association.
- Hourly billing rates and approximate totals budgeted:
- $28.75/hour late/end of June 2021-March 31, 2022: $36,357 + GST. (Includes 4 weeks unpaid.)
- $29.50/hour April 1-late/end of June, 2022: $11,019 + GST.
- The project coordinator will receive paid time off for statutory holidays, included in the budgets above, based on the average hours worked over the previous month.
- The project coordinator can ask in advance to be reimbursed for software purchases or upgrades for their computer or any professional development needed to do their work for the association during their contract.
- Office supplies will be provided.
Please send the following in pdf format:
- Cover letter
- Resume or CV
- A list of 3 favourite magazines and a sentence or two on why they are your favourites
Subject: Project Coordinator Application – [Lastname] [Firstname]
We thank everyone who applies for their interest in this position and the Magazine Association of BC; however, only those candidates who are selected for an interview will be contacted. We apologize if we are unable to respond to email or telephone inquiries.
This position will be open from May 7, 2021 until filled.