Geist magazine is seeking a part-time Operations Manager to begin as soon as possible.
The successful candidate exhibits a keen curiosity about all areas of publishing a (fun! but also very serious) literary magazine—not just the “glamourous” editorial parts, but also administration, bookkeeping and circulation and grant-writing.
They are detail-oriented, reliable and love nailing down a good process.
The team at Geist is small and the office located in Vancouver, so a sunny outlook is preferred.
A sampling of duties:
Office
- Managing volunteers and interns
- Managing tenants in office space (i.e. requesting keys and fobs, or coordinating with building facility to implement a request by of the tenants)
- Organizing and managing contest entries and judging
- Ordering supplies
- Managing issue inventory
Circulation/Marketing/Fundraising
- Data entry and fulfilling orders
- Corresponding with subscribers
- Coordinating renewal notices, mail and email, and ensuring their timely distributions
- Overseeing the mailing of new issue to subscribers and distributors
- Managing the Geist in the Classroom program (three times a year: spring, summer and fall)
- Working with circulation manager to implement subscription campaigns
- Coordinating fundraising campaign and tracking donations
Bookkeeping
- Entering invoices and bills
- Issuing bill payments and payroll
- Making bank deposits
- Managing cash flow
- Updating budget
- Monthly account reconciliation
- Year-end prep
- File GST (quarterly), PST (yearly) and payroll deductions (monthly)
Grants
- Providing subscription and financial numbers for government grants
- Supporting grant writing team by collecting other required materials
- Preparing and filing grant applications
Editorial (Optional, depending on experience and interest of candidate)
- Requesting permission for excerpts in Findings section of magazine
- Selecting excerpts for Findings
- Proofreading the weekly e-newsletter (working with the digital publisher and associate editor)
- Reviewing book catalogues and keeping up to date with upcoming books and ordering them for the office/magazine
- Ensuring issue production management tools are up to date
Qualifications
- Post-secondary education (or a combination of education and work experience)
- Strong communication skills (on the phone, even!)
- Solid problem-solving skills
- Detail-oriented and organized
- Ability to juggle competing priorities; good time management
- Ability to work both independently and collaboratively
- Understanding of Microsoft Office tools
- Familiarity with Sage Accounting is an asset but not required
Compensation
$20,800 per year (for 20 hours/week)
Extended health benefits after six months
We will begin reviewing applications on February 17, 2020 and the position will remain open until it has been filled.
Please send a resume and cover letter to geist@geist.com.
