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Job Opportunity: Operations Manager, Geist Magazine, Vancouver

Geist issue 114 cover
Issue 114

Geist magazine is seeking a part-time Operations Manager to begin as soon as possible.

The successful candidate exhibits a keen curiosity about all areas of publishing a (fun! but also very serious) literary magazine—not just the “glamourous” editorial parts, but also administration, bookkeeping and circulation and grant-writing.

They are detail-oriented, reliable and love nailing down a good process.

The team at Geist is small and the office located in Vancouver, so a sunny outlook is preferred. 

A sampling of duties:

Office

  • Managing volunteers and interns
  • Managing tenants in office space (i.e. requesting keys and fobs, or coordinating with building facility to implement a request by of the tenants)
  • Organizing and managing contest entries and judging
  • Ordering supplies
  • Managing issue inventory

Circulation/Marketing/Fundraising

  • Data entry and fulfilling orders
  • Corresponding with subscribers
  • Coordinating renewal notices, mail and email, and ensuring their timely distributions
  • Overseeing the mailing of new issue to subscribers and distributors
  • Managing the Geist in the Classroom program (three times a year: spring, summer and fall)
  • Working with circulation manager to implement subscription campaigns
  • Coordinating fundraising campaign and tracking donations

Bookkeeping

  • Entering invoices and bills
  • Issuing bill payments and payroll
  • Making bank deposits
  • Managing cash flow
  • Updating budget
  • Monthly account reconciliation
  • Year-end prep
  • File GST (quarterly), PST (yearly) and payroll deductions (monthly)

Grants

  • Providing subscription and financial numbers for government grants
  • Supporting grant writing team by collecting other required materials
  • Preparing and filing grant applications

Editorial (Optional, depending on experience and interest of candidate)

  • Requesting permission for excerpts in Findings section of magazine
  • Selecting excerpts for Findings
  • Proofreading the weekly e-newsletter (working with the digital publisher and associate editor)
  • Reviewing book catalogues and keeping up to date with upcoming books and ordering them for the office/magazine
  • Ensuring issue production management tools are up to date

Qualifications

  • Post-secondary education (or a combination of education and work experience)
  • Strong communication skills (on the phone, even!)
  • Solid problem-solving skills
  • Detail-oriented and organized
  • Ability to juggle competing priorities; good time management
  • Ability to work both independently and collaboratively
  • Understanding of Microsoft Office tools
  • Familiarity with Sage Accounting is an asset but not required

Compensation

$20,800 per year (for 20 hours/week)

Extended health benefits after six months

We will begin reviewing applications on February 17, 2020 and the position will remain open until it has been filled.

Please send a resume and cover letter to geist@geist.com.

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