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Job Opportunity: Publications Manager, LINK magazine (etc.), Student Association of BCIT – FILLED

We currently have an exciting new opportunity with our Marketing & Communications Department. We are looking for a Publications Manager to join our team!

LINK magazine 2018 October cover

  • Organization– Student Association of BCIT
  • Location – Burnaby Campus
  • Title – Publications Manager
  • Reports to– Director of Marketing and Communications
  • Full-Time/Part-Time – Full-Time
  • Contract period– Permanent
  • Wage – $54,164 per year
  • Benefits –Extended Health and Dental Benefits and Defined Contribution Pension Plan
  • Perks –Free BCIT part-time studies courses | free tea, coffee and hot chocolate | 40% off food items | 25% off in stores | discounted parking
  • Work hours – Monday through Friday as per business needs.
  • Potential start date – End of November 2018

Who we are!

The Student Association of BCIT is a non-profit student services and advocacy organization at the second largest post-secondary institution in British Columbia. The SA supports and enhances the quality of student life for over 48,000 full-time and part-time students across five campuses. Students lead our organization and drive our strategy. Everything that we do is about increasing the value of the student experience.

What you’ll do!

Reporting to the Director of Marketing and Communications, the Publications Manager will be responsible for the Publications Portfolio of the Marketing & Communications Department. They will coordinate and oversee our major publications: Link Magazine, student agenda and annual report while carrying out strategies, helping change processes, supervising and supporting student staff, problem-solving and addressing issues editors cannot. This role also recruits student staff and contributors and oversee’s Link Magazine’s social media presence. In addition, they also provide internal services to the association including designing promotional materials, overseeing other materials for both internal and external applications, providing editorial assistance, helping with photography and coordinating with our in-house print shop.

APPLICATION

Please submit your resume, cover letter and writing/publishing samples (see below) with the subject “Publications Manager” through Indeed. This posting will close on November 16, 2018 at 4 p.m.

Please include the following with your application:

  • A Sample of your portfolio publications and/or professional writing

REQUIREMENTS AND ASSETS

Requirements

  • Bachelor’s degree in a related field (English, Publishing, Journalism, etc.)
  • Three (3) years of experience in a similar role
  • Communication skills
  • Multitasking skills
  • Superior editing skills
  • Graphic design skills
  • Trainer/coach
  • Problem-solving skills
  • Superior writing skills in English
  • Intermediate proficiency using Windows and Mac computers
  • Intermediate proficiency using MS Office Suite
  • Intermediate to advanced proficiency using Adobe Creative Suite

Assets

  • Supervisory experience

JOB DUTIES

Major Publications

  • Coordinate deadlines of, write content for, design and layout, edit and proof monthly digital and hardcopy versions of Link Magazine, annual student agenda, annual report, and Career Services Workbook
  • Source external content to enhance the overall content of the publications
  • Coordinate advertisements with Sales Representative for some publications, while coordinating advertisements directly with companies for other publications
  • Coordinate distribution of the Link Magazine
  • Collaborate with student editors for editorial section and edit their work for Link

Magazine

  • Assist student editors in establishing and using contacts for Link Magazine
  • Conduct interviews and write articles as required for Link Magazine
  • Coordinate with internal departments in order to establish and update content

Online Presence

  • Publish digital edition of Link Magazine
  • Oversee social media presence for Link: post and reply on our accounts, and comment externally
  • Supervise Web Developer as it relates to Link
  • Update Link website appearance and design online banners

Internal Services

  • Advise and consult on department strategies
  • Take and assist with digital photography for publications and our operational needs
  • Design promotional materials
  • Coordinate deadlines of, write content for, design and layout, edit and proof various BCITSA documents, external correspondences, and other projects
  • Copywriting and editing for mixed Student Association mediums (website, newsletters, posters, etc.) across various internal departments
  • Design and edit posters and flyers

Relationship Building, Networking and Communication

  • Manage and cultivate authentic relationships with all staff and key internal and external stakeholders
  • Act as main contact point for portfolio
  • Act as a BCITSA representative on various committees related to portfolio
  • Attend internal meetings, committees, and both formal & ad-hoc functions, as required to increase opportunities for the department and association as a whole

Operational Duties

  • Set portfolio-related goals and objectives as per our strategic plan
  • Ensure all policies are understood and being followed in the portfolio
  • Develop and maintain portfolio reports and manuals, documentation, operational statistics, safety and security
  • Coordinate all printing with in-house and external print services
  • Research and implement new printing options
  • Set up and take down related events, and participate as needed
  • Coordinate student events as it relates to the Link, collaborate with Events Manager as needed
  • Ensure that office equipment is maintained and meeting operational requirements, and oversee any necessary repairs

Student Development

  • Actively seek external opportunities for students to develop their skills, network with other professionals, or advance their careers
  • Develop learning materials (handouts, workshops, presentations) on the topics of writing, editing, design and photography, and present them to student staff
  • Solicit and administer student practicums & class projects in the areas of editorial design, video production, web development, social media and/or event management
  • Coordinate live speaking events with publishing/media professionals in collaboration with SA Career Services

Human Resources Management

  • Provide leadership to portfolio student staff and volunteers with effective communication, clear expectations and fairness; supervise and delegate duties
  • Assist Marketing and Communications Manager in recruiting student staff; source and contract contributors
  • Oversee work relationships with and between student staff or volunteers; address issues in a collaborative manner
  • Refer disciplinary issues to Marketing and Communications Manager
  • Report any accidents to the HR Portfolio and assist as needed
  • Conduct staff meetings as required
  • Orient student staff and provide ongoing training
  • Collect, verify, and submit timesheets and contributor summary to Marketing and Communications Manager for authorization

Financial Management

  • Monitor budget and balance contributors versus paid staff in terms of content
  • Assist Marketing and Communications Manager by recommending departmental needs

Other Related Duties

  • Support Student Executives and other staff members in their respective initiatives
  • Assist other staff with duties, especially when busy
  • Maintain up-to-date knowledge of best practices and theories in publishing and design
  • Other related duties as required
  • Attend training and events pertaining to current social issues external to, and within, the BCIT community
  • Maintain a current resource library of style guides, policy documents and official proclamations related to evolving conversations on topics that include (but are not limited to): mental health, Indigenous people, race politics, gender and sexual violence

BCITSA Agent

  • Maintain a professional and friendly demeanour when interacting with any internal or external stakeholders
  • Understand and promote our mission and values naturally and know our basic history

Supplementary Information

  • Attend all staff meetings and training sessions as required
  • Must be able to focus on a digital display for long periods of time

Thank you to all candidates who apply, however, only those selected for an interview will be contacted. We are an equal opportunity employer who prides itself on the diversity of the staff we employ!

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