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Job: Internship Coordinator, MagsBC

The Magazine Association of BC is seeking an internship coordinator for immediate contract work, $7,500, part-time remote or hybrid, based in the Lower Mainland, to March 2025.

About the Association

The Magazine Association of BC is a member-driven, not-for-profit organization which believes in the interconnected cultural and economic value of a vital British Columbia magazine publishing industry.

Our membership consists of BC magazines that range from literary and lifestyle to business and news, in both online and print, as well as affiliate organizations and individual associate and supporting members.

MagsBC works to foster an environment where new magazines are nurtured, established magazines are supported and magazine staff are able to develop their skills. Our originating and continuing purpose is to promote the value of the magazine publishing sector.

We acknowledge that the Magazine Association of BC carries out its work on the unceded territory of the Coast Salish Peoples, including the territories of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) First Nations.

We also invite interested applicants to review our Member Code of Conduct and our Commitment to Inclusivity.

The Project

We offer subsidies of up to 80% for internship positions of 16-26 weeks to member magazines throughout British Columbia, as well as oversight and support to interns and hosts. (See our Internship Subsidy Program page for details.)

Main Project Deliverables

  • 14 subsidized internships with MagsBC member publications
  • 12 consultations (2-hour training sessions) with experts
  • 4 mentors for small magazines that don’t have the capacity to offer a supervisor and a mentor

The Position

The internship coordinator is responsible for the Internship Subsidy Program under the direction and assistance of the executive director. Main tasks include:

  • Promoting the program among member magazines and potential applicants
  • Reviewing subsidy applications and notifying the member if they are successful or need to adjust their application
  • Arranging for blog posts and other promotion of internship positions with the social media/administrative assistant and newsletter editor, and updating and sharing a list of job posting sites with members
  • Reviewing intern resumes for eligibility and recruiting a mentor if needed for a placement
  • Setting up and maintaining a short weekly check-in for each intern for the first 5-10 weeks to discuss their experiences, offer suggestions and strategies regarding their career aspirations, and deal with any issues that may come up
  • Approving, orienting, and arranging reimbursements for moving and living expenses if an intern decides to take advantage of the remote work stipend
  • Meeting with each intern and their supervisor about one-third to half-way through each internship to review the position, deal with any problems, and arrange for training
  • Updating, distributing and following up on two feedback surveys, one for the intern, the other for the supervisor, upon the completion of each internship
  • Tracking expenses and reviewing subsidy invoices for completeness and correctness, including in-kind donations and maximum allowable, and following up with the host magazines when necessary
  • Writing occasional interim reports, financial reports, and the final report to the executive director to use when reporting to our funder and identifying possible improvements to our program
  • Responding in a timely fashion to comments, questions, and concerns

Qualifications

Required

  • Demonstrated familiarity with the BC magazine publishing industry
  • A relevant post-secondary degree, such as magazine publishing, journalism, or human resources
  • Experience working online with a team
  • Great English communication skills, both in writing and verbally
  • Nurturing, practical, and supportive attitude
  • Good organizational skills
  • Detail-oriented and experienced in creating and using spreadsheets and tracking financials
  • Has own equipment, including a computer with up-to-date software, and is comfortable using technology
  • Located in Canada, with a valid work permit if applicable.

Assets

  • Experience or training in an internship, career mentoring and/or student support program
  • Experience working in the Canadian magazine industry, preferably in BC
  • Experience working at a not-for-profit member or cultural organization
  • Experience using Google Drive and sharing files online
  • Work experience on projects or contracts, tracking deliverables, feedback and other statistics, budgets vs. actuals, and cash flow, and creating reports for funders
  • Basic understanding of DEI and related issues and demonstrated commitment to lessening barriers to underprivileged and equity-seeking groups
  • Located in the Lower Mainland or near enough to commute in easily as needed to attend the occasional in-person meeting.

If you feel you are a good fit and meet most if not all of the Required qualifications plus perhaps one or two from the Assets list, we invite you to apply.

Accountability

The internship coordinator will report to Sylvia Skene, Executive Director, or the board president in her absence.

Benefits

The successful applicant will gain knowledge and experience (or more of same) in the following areas:

  • Mentoring post-secondary students and recent graduates
  • The Magazine Association of BC and its work
  • The BC magazine industry and some of its terrific publications.

The applicant will also have opportunities to develop relationships with both experienced and new professionals working in our sector.

Compensation

  • Contract: $7,500 total. Monthly fee amounts to be negotiated based on expected workload for each month or portion thereof
  • Up to $200 in expense reimbursements for travel related to project (kilometrage, parking, etc.), if needed.

Working Conditions

  • Remote or hybrid. The MagsBC office is located in Vancouver, BC.
  • Average hours per month: 25 (estimate based on past activity logs, plus a little extra for onboarding and occasional meetings with executive director)
  • Contract runs from late July 2024 to mid- to late March 2025, with all project activities needing to wrap up by March 31.

To Apply

Please send an email as follows to Sylvia Skene, Executive Director, MagsBC, exec@magsbc.com, by July 14, 2024:

  • Subject: Internship Coordinator application – <Last name> <First name>
  • Body:
    • Please state why you should be considered for this contract
    • Please list 3 magazines you like, and why
  • Attachment: Resume with relevant work experience and education, phone number, email address, and city and province.

 

We thank all applicants for their interest. Only those chosen for an interview will be contacted.

 

Funded by the Government of Canada. Financé par le gouvernement du Canada.

 

 

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